Instructions to authors

Proposals and contributions submitted to the 2017 JRES must comply with the authors instructions described on this page.

In short

Key dates

  30th September 2017

  Deadline for the reception of papers

  15th October 2017

  Deadline for the reception of posters

  30th October 2017

  Deadline for the reception of slides, biographies and pictures 

  14 to 17 november 2017

  JRES 2017 in Nantes

Useful files

Types of contributions

Several types of contributions are possible :

The long presentations

The long presentations include a summary, a paper and a presentation of 35 minutes followed by 10 minutes of questions and answers.

The short presentations

The short presentations include a summary, a paper and a presentation of 10 minutes followed by 5 minutes of questions and answers.

The posters

New for this year, posters have the same importance as full presentations and will be associated with a paper. The posters include the poster itself, a summary and an optionnal paper.

The round tables

The round tables, that will last one hour, involve several stakeholders on a given topic, chosen (selected?) by them. They exchange their points of view. The round table is followed by 30 minutes of questions and answers. The contents of the debate (topic, points of view, convergences, divergences, distribution of various stakeholders, etc) will be precised in the text of the proposition. The selected round tables will include a summary that will be published in the programme of the conference.

The lightning talks

The "lighning talks" (LT) are rapid presentations of serveral minutes, no time is allowed for questions. They will be renewed this year and submission guidelines will be precised at a later date. No paper is associated to a LT.

The Birds of a Feather

The "Birds of a Feather" (BOF) are informal discussion groups interested in a particular issue. The submission guidelines will be precised later. No paper is associated to a BOF.

The stand for the association of open source software

Associations for the promotion of open source software (in general or in a specific field) may use a stand in the exhibitor's space during a part of the conference.

Submission of a proposal

Agreement of the authors

The submission of a proposal implies the author's permission according to the conditions stipulated in the authorization document for the publication on the JRES websites and includes all image rights.

Author registration

Note that for each retained proposal, one of the authors benefits from a free entry to JRES. This discount does not exempt the author from the registration procedures.

Submission of a proposal

The proposal of presentations (short or long), of posters or round tables is done with the online submission form until the deadline mentionned at the top of this page. These proposals are for the exclusive use of the programme committee and they must describe the project of the author and allow to the committee to have a precise idea in order to evaluate the proposals for selection. The online form also permits you to submit optionnally a document in order to consolidate your proposal. The programme committee will select the contibutions on the basis of these informations.

Your proposal must include :

  • from 700 to 1300 words for a proposal for a long presentation ;
  • from 200 to 1300 words for a proposal for a short presentation, a poster, a round table or a stand.

Submission of an application for a stand

The applications for a stand for associations of promotion of open source software are also done with the online submission form. The proposal will describe the association, the proposed number of people that will be on the stand and the requested number of days present. Retained associations will be asked to provide a short presentation for the JRES website.

The documents for the selected contributions (except for "lighning talks", "birds of a feather" and "stands")

Authors of selected proposals (short or long presentations, posters or round tables) will have to send the final documents before the deadlines indicated at the top of this page.

The summary

This document is mandatory for every type of proposal. It will be integrated in the online programme and the booklet of the programme. It must allowto each attendee to choose the sessions that he will want to follow. The text of this summary will have to be recorded via the conf-ng application and it should not exceed 260 words.

The paper

The paper is destined to an online publication.

  • For the long presentations, the paper must include between 15000 and 25000 signs (without spaces) ;
  • For the short presentations, the paper must include between 5000 and 25000 signs (without spaces);

The paper must be compliant with the proposal and it must be sent to the programme committee before the deadline. If it is not respected, the programme committee reserves the right to remove the presentation from the programme and also the associated presentation.

You can submit your paper to the JRES 2017 conference using one of the three available formats :

Format

Minimal version of the program

File to send

LaTeX TeXLive >= 2009 .pdf
OpenDocument LibreOffice >= 4.3 .odt
Office OpenXML Microsoft Office >= 2010 .docx

You must use one of the supplied templates to write your article.

For office formats (OpenDocument and Office OpenXML), the program committee will ask you to produce a final PDF version.

If you use color in your paper (diagrams, photographs, etc.), make sure that it remains readable for monochrome printing.

The paper itself contains a summary which may be identical or not, depending on the choice of the author, to the summary described above (published in the conference program).

The presentation

The presentation system used during the JRES conference will be equipped with the standard softwares tools (LibreOffice, Microsoft Office, Acrobat Reader, VLC ...). The exhaustive list and the technical constraints (supported versions, aspect ratio 16:9, double screen, resolution of the videos ...) will be specified later.

If photos or images are included in your presentation, make sure they are copyright-free. Your presentation will be available on the conference website (after JRES) and has therefore a very broad visiblity.

You will have the opportunity to upload a new version of the PDF after the conference.

The presentation system will be equipped with a system to go to the next slide or the former one. If you need another device (keyboard for a demo or other), thank you for informing the programme committee as soon as the submission of your proposal.

The posters

Printing the posters will be undertaken by the JRES organization.

Posters can be accompanied by an article to be published on the conference website. The deadline for submission of this article must be respected. The posters themselves are due before the date mentioned at the top of this page.

As for the presentations, the 2017 JRES logo must be present in the posters.

The posters formatting is free... but you have be compliant with the following guidelines :

  • include the JRES logo in your poster ;
  • conceive your poster with a maximum size of 90 cm x 130 cm(in "portrait" mode) ;
  • send your file in PDF format ;
  • use a vector format for the logos of organizations for graphics and diagrams (or failing use a sufficiently well defined bitmap format) ;
  • use a minimum resolution of 150 dpi for pictures ;
  • provide a 5 mm margin (ie not put an image or a text within 5 mm of the edge)

The round tables

The round tables are organized differently. A person from the programme committee will contact you in order to prepare the round table that you proposed.

Author's portraits

To the extent that you submit a portrait photo with the online form, it will be inserted into the page describing your paper and accessible from the programme. The optional submission of this picture implies acceptance for its publication. In the case of papers with several authors, authors can submit only one picture, but it can be a collective one or a photomontage.

Biography of authors and additional information

A short biography (maximum fifteen lines), unscattered, will permit the session chairman to introduce you to the audience.

A mobile phone number is required so that the session chairman can reach you if need be during the conference.

Files given by the programme committee

The programme committee put at your disposal the files hereafter to help you prepare your contribution.

Paper templates

To write your paper, you must use one the given templates.

Official logos to use for presentations and posters are available in two colors (black and blue) and they are avalaible in the two following formats bitmap (.png and .jpg) size and vector format (.eps and .ai). Logos are avalaible in the archive logosJRES.zip

Contact with authors

Upon receipt of the documents, the program committee will read your work and will eventually require improvements. This period of collaboration and articles round-trips between the Program Committee and authors is a busy one : do not wait until the last moment to send us your work. You can contact the program committee for any clarification or requests for assistance via the address info@jres.org.